School management for Philippine schools
Run the whole school year from one record.
Admission, enrollment, sections, grading and report cards share one student record, so the registrar, the principal and the finance office never retype the same name twice.
For basic education, senior high, and college in one system.
Student record
Enrolled- Student
- Dela Cruz, Maria Andrea
- Student no.
- 2026-00142
- School year
- 2026-2027
- Grade level
- Grade 11
- Section
- St. Thomas Aquinas
- Calendar
- Full year, three terms
Updated just now by the Registrar
- Pre-registration
- Admission
- Student records
- Enrollment
- Sections
- Subject plotting
- Subjects and curriculum
- School calendar
- Grading
- Values and attendance
- Report cards
- SF9 and SF10
- Fees and payments
- Statements of account
- Honors
- Completion
- Graduation
- Programs and courses
- Facilities
- Live updates
- Roles and portals
- School profile
Built around how a school year actually runs
Scroll through a school year. Each stop is a part of the system your offices use at that time of year.
AdmissionMay
One school year, start to finish
May, step 1 of 6
Admission
Families apply online as new students, returning students, or transferees. Each application lands in the registrar's queue with its documents attached.
- Online pre-registration
- Admission windows per school year
- Required documents per level
Pre-registration - Applicant
- Reyes, Ana Mae
- Applying for
- Grade 7
- Type
- Transferee
For review3 of 4 documentsJune, step 2 of 6
Enrollment
Approve applications, assign the grade level, section and curriculum, and the student record is created once, for every office to use.
- Review and enroll in one step
- Student numbers generated
- Every change kept in the student's history
Enrollment queue - Santos, PaoloGrade 11Enrolled
- Lim, BeaKindergartenFor review
- Ocampo, Rafael2nd Year CollegeEnrolled
July, step 3 of 6
Sections and loading
Build sections, plot subjects and teachers onto a weekly grid, and let college students load their subjects with conflicts flagged before they're saved.
- Section schedules with rooms and teachers
- Subject loading with conflict checks
- Printable student load as PDF or Excel
Weekly schedule, Grade 11 St. Thomas MonTueWedThuFri7:309:0010:30August to March, step 4 of 6
Grading
Set written work, performance tasks and exams once per level, with the DepEd transmutation table or your own scale, and the system knows how each term's grade is computed.
- Weights and term formulas per grade level
- Transmutation and grade equivalency
- Preschool checklists by domain
Term grade, Grade 8 Science Component Weight Score Written work 30% 86.4 Performance tasks 30% 91.0 Quarterly exam 40% 82.5 Transmuted 89 Every quarter, step 5 of 6
Report cards
Report card layouts follow the forms you already use, with learning areas, core values, attendance and honors in place, and print-ready each quarter.
- SF9 and SF10 layouts
- Core values, conduct and attendance
- Honors from your own thresholds
Report card, Grade 5 Learning area Q1 Q2 Q3 Q4 Filipino 88 90 89 91 English 92 91 93 94 Mathematics 85 87 88 90 General average90 With HonorsApril, step 6 of 6
Completion and graduation
Mark completions and graduations by the kind you define, from moving up after Grade 6 to a master's degree, and the student's status and history update with it.
- Completion and graduation types
- Student status updated automatically
- A full enrollment timeline per student
Enrollment history, Santos, Paolo - 2025-2026Grade 11, enrolled
- 2026-2027Grade 12, enrolled
- April 2027Senior High Graduation, Diploma
Every office, every portal
One system for the people who run the school and the people it serves: the offices, the finance team, teachers, students and parents.
For the registrar, principal, dean and school administrators.
- School profile management
- Accounts for staff, teachers, students and parents
- Student and employee ID numbers
- School departments
- Access rights
- Audit trail
- School year management
- Academic terms setup
- Curriculum management
- Buildings and rooms
- Student requirements
- Scheduling tool
- Section management
- Slots management
- Online admission and enrollment
- Online enlistment
- Subject crediting
- Automated subject advising
- Class masterlists
- Enrollment dashboard
- Student ranking reports
- Grade analytics
- Report cards and transcripts
- Graduation
- Clearance management
- Marketing surveys and analytics
- HR evaluation
- School newsfeed
- School calendar
- Notifications
Ready when the curriculum changes
Each school year keeps its own setup for every grade level. When MATATAG moved Grade 11 to a full-year calendar while Grade 12 finished on semesters, schools set it once for the new year and kept last year's records exactly as they were.
| Grade level | 2025-2026 | 2026-2027 |
|---|---|---|
| Grade 11 | Semestral, with strands | Full year, three terms |
| Grade 12 | Semestral, with strands | Semestral, with strands |
| 1st Year College | Semestral, courses | Semestral, courses |
Everyone sees the same record
When one registrar enrolls a student or moves a section, every other open screen updates within a second. No refreshing, no “which copy is current?”
Contact
Questions about setup, pricing, or moving your records over? Send a message and we'll reply by email.
Want to see it with your own setup?
Book a demo and we'll walk through a school year using your levels and grading rules.
About us
SyvanteQ builds software for schools in the Philippines. We start from the forms and routines a registrar already knows, from pre-registration slips to SF9 and SF10, and make them work as one system instead of a stack of spreadsheets.
The school system runs alongside SyvanteQ HR, so teachers and staff are managed in the same place as the students they teach.
- Levels
- Preschool to college, in one database
- Setup
- Your grading rules, forms, and calendar
- Access
- A portal for every office and role